Compensation

The Compensation page is where you decide how each instructor gets paid: a monthly salary, a rate per ride, a guaranteed minimum per ride, or any combination. Only admins can open it.

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A switch at the top of the page moves between two views: Sets, where you build reusable rate templates, and Instructors, where you assign a template (or a salary) to each person. With the Rota turned on, a third view, Team, holds your yard staff (see below). Each view is a list of rows — click a row to open it.

Building a compensation set

A compensation set is a rate template you can reuse across instructors. To create one:

1. Go to Settings → Compensation — it opens on Sets.
2. Click Add set, the last row of the list. You can have up to 3 active sets at a time; once all three are in use, that row says so instead.
3. Name it, and choose how it calculates pay:
   • Per participant — adds up a rate for every rider who attends a ride.
   • Per lesson — one flat fee per ride, however many riders are on it.
   • Floor (max of lesson + participants) — pays whichever is higher: the flat lesson fee, or the sum of per-participant rates.
4. Set a rate for each of your ride types.
5. Optionally switch on Pay differently for passes, Pay differently for vouchers, or Pay differently for own-horse riders to set separate rates for those cases — leave them off and those riders count at the regular rate.
6. If voucher sales commission is switched on in Voucher settings, fill in Percent of voucher price, Fixed amount per voucher, or both under Voucher sales commission — for each voucher sold, the instructor earns the higher of the two. Leave both at 0 for no commission on this set.
7. Click Save set.

To archive a set, open it and click Archive at the bottom left of the editor. Archiving keeps it visible in history but stops it being assignable to anyone new — you can't archive a set that's still assigned to an active instructor.

Assigning an instructor

Switch to Instructors at the top of the page to see every instructor and admin: how they're paid, from when, and — on the right — their salary or the set they're on.

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1. Click the instructor's row.
2. Set any combination of:
   • Monthly salary — a flat amount that stacks on top of anything else.
   • Per ride (earning set) — one of your compensation sets, for what they earn ride by ride.
   • Floor (per-ride minimum) — a guaranteed minimum per ride: they're paid the higher of their earning-set rate or the floor.
3. Set the date the change takes effect from — today, or a future date to schedule it. You can also backdate it, for example when setting up an instructor whose rides predate this configuration.
4. Add an optional note, then save.

You need at least one of salary, earning set, or floor — you can't save an empty assignment.

Each instructor has a History panel showing every past, current, and future assignment. Only a future-dated assignment can be deleted; deleting it brings the previous one back into effect.

Team: yard staff on the Rota

When the Rota is turned on, the Team view lists everyone on it — grooms, helpers, and instructors who also do yard work — with their job title and how their yard work is paid: per hour, per shift, weekly, monthly, or no rate. It is the same list as on the Rota page; a change in one place shows in the other. Rides stay paid through the instructor's set above, and weekly or monthly Rota pay is not offered to anyone who already has a monthly salary here, so nobody is paid twice.

Good to know

• A rate change in a set applies from the moment you save it — rides that started earlier keep their current rate. To schedule rate changes for a future date, use Pricing.
• Salary and a per-ride set are not either/or — they stack. The floor, if set, guarantees a per-ride minimum on top of whichever earning rate applies.
• A change you schedule for a future date doesn't affect rides before that date; the previous assignment stays in effect until then.
• You can't delete a change that's already active or in the past — only one that hasn't started yet.

Related

• Pricing — the same compensation sets appear on the pricing sheet, alongside customer prices, for a faster single-screen view.
• Earnings — where these rates are applied automatically to work out what each instructor is owed.
• Set up the rota — the yard staff on the Team view, and how their pay works.