Earnings

The Earnings page is where the barn settles up with instructors — what each of them has earned, what's still owed, and a record of everything already paid out. Admins and instructors can open it; an instructor only ever sees their own numbers, while an admin sees everyone's.

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How a ride becomes an instructor's earning

A rider's seat has to be fully paid before it counts toward the instructor's pay — in cash, by card, or fully covered by a pass, voucher, or account balance. A seat that's still part-paid or unpaid doesn't credit the instructor yet; it stays unsettled until the payment is complete. Depending on how the instructor is paid, either each fully-paid seat counts on its own, or a ride credits only once every seat on it is paid — a rate paid per lesson, or a guaranteed minimum per ride, needs the whole ride settled first. Selling a pass or a voucher also earns the selling instructor a share, tracked alongside their rides. See Ride checkout for how a seat gets marked paid, and Compensation for how each instructor's rate is set.

The three tabs

• To settle — everything an instructor has earned that hasn't been paid out yet. This is where you settle up.
• Summaries — the same numbers grouped by period (day, week, month, or a custom range), for a bird's-eye view.
• Settled — the closed log of every settlement already confirmed, and the only place to reverse one.

Settling up with an instructor

Only admins can settle a payout — an instructor's own view is read-only; they can look but not confirm. (An admin who also teaches sees the barn-wide, full view.)

1. On the To settle tab, pick an instructor from the list on the left. Their rides, pass sales, and voucher sales for the period appear, grouped by day.
2. Every item is selected by default. Uncheck anything you don't want to include yet — a whole day, or a single ride, pass sale, or voucher sale.
3. The sticky bar at the bottom totals your selection: Payout (what the instructor is owed), Cash to me (net cash they hand back after keeping their payout), and Barn share (what the barn earned).
4. Click Settle [instructor's name], review the confirmation — rides, payout, and barn share — and confirm. This freezes a snapshot; it can't be undone from here (only reversed — see below).

Each row in the table also carries its own numbers: passes/vouchers/wallet used, pass and voucher sales, cashless takings, cash, payout, the barn's share of that row, and the settlement figure. A Custom price or Own horse tag on a ride flags that a non-standard rate applied.

Reading the columns

• Pass/Voucher/Wallet used — how many riders paid from something bought earlier: a pass, a voucher, or their wallet balance. Hover it for the breakdown and for the row's delivered value — the worth of the riding actually taught here.
• Pass/Voucher sale — the price of any pass or voucher this instructor sold in the period.
• Cashless — payments made by card.
• Cash — payments made in cash, which the instructor is holding until settlement.
• Payout — what the instructor is owed for this row.
• Barn share — delivered value minus payout: what the barn earned for the riding on this row.
• Settlement — cash collected minus payout: what physically changes hands (see below).

An instructor's own view shows a simpler set of columns, without the barn's economics — just rides, riders, hours, Pass/Voucher/Wallet used, Payout and Settlement — since discussing another instructor's rate isn't their business.

Why a lesson paid with a pass is no longer a loss

When a customer buys a 4-lesson pass for 1200, the barn takes 1200 that day but has not yet earned it — it owes four lessons. Barn share books that value as each lesson is taught, not on the day the pass was sold. So the sale itself shows a share of 0, and each of the four lessons shows its own 300 less the instructor's payout.

This matters most when reception sells the pass and someone else teaches off it: the share lands on the instructor who did the teaching, which is what makes the instructor list answer "who earns us the most?".

One consequence worth knowing: the Pass/Voucher sale column and the Passes and vouchers line under Finances still count a pass on the day it was sold. Inside a period holding a pass nobody has ridden off yet, the two will disagree — deliberately. One is money taken in; the other is margin earned.

Settlement, and when the barn owes you

At settlement, the instructor doesn't hand back every złoty of cash they collected — they keep their own payout out of it first. Settlement is the remainder: cash collected minus payout. If an instructor's payout is larger than the cash they took in (for example, most of their rides were paid by card or pass), that number goes negative — the barn owes the instructor the difference instead, rather than the other way round.

The Settled tab, and reversing a settlement

Every confirmed settlement appears in the Settled log: the period it covers, when it was settled, who settled it, and the frozen payout and cash figures. A settlement that paid a salary shows a Salary line under the name.

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If a settlement was confirmed by mistake, an admin can click Reverse on it, optionally note why, and confirm. Reversing sends its rides, sales, and balance collections back to To settle so they can be corrected and settled again — the original entry stays in the log, marked Reversed, as an audit trail. Reversing is admin-only and cannot be undone. When a later settlement's period covers days whose salary this one paid, reversing this one is refused and the message names the later settlement: reverse that one first, so the salary of those days can be settled again.

Roster days

With the Roster turned on, your barn staff are settled here too. A person on the Roster team appears in the list with one Roster row per working day, showing the shifts and hours, and the board gains a Roster column with the amount (the CSV export adds the shifts and hours). In the Settled log, a settlement that paid Roster days shows a Roster line under the name. Check and settle those days like any other item.

• A day is offered once it's over — today never is.
• A day whose time is waiting for a check shows Check in Roster and can't be checked until the entry is confirmed, fixed or rejected on the Roster.
• Reversing a settlement (Reverse) or a single day of it (Reverse day) sends its Roster days back to To settle as well. With the Roster turned off, they leave Earnings instead until you turn it back on, and the confirmation says so. While a later settlement corrects one of its Roster days (the two points below), the whole reversal is refused and the message names that later settlement: reverse that one first.
• On an hourly person's settled Roster day, a ride is paid net of the minutes that day already paid: the board shows the deduction as a minus line ending in already paid in Roster, and the CSV export has a Roster · already paid column.
• On such a day, a ride not yet settled that is canceled, deleted, moved or given to another instructor frees its time: the board offers it as a Roster item you can check, for example 1:00 h freed from a ride. A ride already settled keeps the times and instructor it was settled with, so it frees nothing.
• Turning the Roster off takes its unsettled days out of To settle until you turn it back on, which is why it asks first while any are waiting. Days already settled stay on the Settled and Summaries tabs.

Good to know

• A rate change during the period is flagged with a note — rides before the change use the previous rate, rides after use the new one.
• You can export the current view (the settle board, a summary, or a horse breakdown) as a CSV file.
• Clicking a ride, pass sale, or voucher sale row opens its full detail alongside the board, so you can check what happened without leaving the page.
• Horses is its own view, picked at the top of the page next to Instructors: the same period regrouped by horse — rides, hours, revenue, and how each horse's workload compares to its weekly target. It shows Summaries only, since a horse has nothing to settle.

Related

• Ride checkout — how a rider's seat gets marked paid, which is what makes a ride settle-able.
• Compensation — how each instructor's rate is configured.
• Passes and Vouchers — how a sale is recorded before it reaches this page.